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A well-written agenda for board meetings can ensure engaging and productive discussions, with a plan to focus on the most important issues of the company. A well-written agenda will keep the members active, whether you’re conducting meetings in person or online.
An effective agenda begins with an unambiguous and concise call to order that signals the start of the meeting or any other proceedings. This could include the name of the chairperson, as well as a brief statement of the meeting purpose.
Then, your agenda for the board meeting should include a short report or presentation by the executive director or CEO on the current performance of the business and major initiatives. It’s also helpful to include a section for committee reports from the governance, finance and nominating committees when needed.
Allocate time for any guest presentations or open forums that your company may be hosting. You should also include space for announcements and congratulatory remarks. You should also allow room for any future business issues that need to be addressed or followed-up on.
The tendency to get distracted by new discussions is a frequent problem that can derail the pace of your meeting. Include a parking spot at the end of your agenda where you can debate new ideas. It’s also a good idea to include a rough estimate of how long each item will take to discussion, to aid in avoiding overrunning the schedule of board meetings. If you can’t come to a conclusion on an issue, you can transfer it to the next board meeting to keep your agenda on track.